TIP SHEET for Omnilore-LIR Hybrid Zoom Procedure

1. ROOM SETUP: Open classroom. Tables should be in “Conference Table” configuration.

2. PREPARE LECTERN COMPUTER:
If Necessary: Turn on, Log in as “Omnilorean”.

3. TURN ON TV and Coolpo: CoolPo is the camera/ microphone/speaker device at middle of Conf. Table. Use TV remote on lectern.

4. If Computerized Presentation(s) are to be made in Classroom, OPEN PRESENTATION FILE(S) BEFORE CLASS STARTS: Load file(s) on lectern computer. Open file(s) before meeting starts (so it’s quick to Share-Screen when the time comes.)

5. START ZOOM MEETING (optionally, as Host):

a. Click on “Summer 2022 Zoom Links(May-Aug.) file on computer’s
desktop (should be at lower left).

b. This file should open in a web browser. All 17 Summer SDGs are
listed alphabetically by 3-character ID. Scroll down to your SDG and copy the “Host Key.”

c. Then click your SDG’s highlighted Zoom link. This will start your Zoom meeting as usual.

d. If you want Lectern computer to be the Zoom meeting Host, Click “Participants” at bottom of Zoom window. Click “Claim Host” at lower right of the now-opened Participants panel, and enter/paste the Host Key you copied and then click “Claim Host” in dialog box which appears.

e. The lectern computer is now signed in as your meeting’s Host.

f. Be sure both “Video” and “Audio” (i.e., “Mute/Unmute”), are ON in Zoom window. Begin the class meeting with Coolpo’s microphone & the TV’s speaker (named “Hisense” in L9) selected under AUDIO
and Coolpo’s camera selected under VIDEO.

g. Ask weak-voiced members to sit closest to Coolpo.

6. TEST AUDIO-VOLUME CONTROL: Test the Coolpo microphone volume by having various members in the classroom talk and inquire if they being heard well enough by remote attendees (i.e., testing Coolpo’s microphone);. Then, vice versa with remote participants speaking (testing TV’s speaker). Volume of the selected microphone and speaker can be adjusted via clicking “Audio Settings…” from Audio carat pop-up.

7. DURING SDG CLASS SESSION: Recommend “Speaker” “View” for all Zoom attendees (but Gallery view works better for some discussions). Techie may go sit at a table (except for in-classroom presentations).

8. PRESENTATIONS FROM LECTERN COMPUTER, PERSONAL DEVICE, OR DESKTOP PRESENTER:

a. For presenting from Lectern computer, presenter may sit at lectern or at the Conf. Table (using slide advancer). Change Video setting from Coolpo to “integrated webcam” for the Screen Share.

b. Or, if presenting from personal laptop or tablet, connect via HDMI2 cable at presenter table (adaptors available) and use TV remote to change “source” to HDMI2, join Zoom meeting from your laptop or tablet as usual (but turn off Audio, thus using Coolpo’s microphone and TV’s speakers), and Share Screen. When done, return TV “source” to HDMI1.

c. Or, if presenting via DESKTOP PRESENTER (Document Camera): Select “AVerVision M5” for video in lectern computer’s Video pop-up selections. When done, return Zoom video selection to Coolpo. 

9. AFTER ADJOURNMENT: “End [Zoom] Meeting for Everyone” on lectern computer. Turn OFF TV & Coolpo. Place TV remote behind keyboard, under computer. Leave ON lectern computer & power strip. Sterilize tables.

GENERAL TROUBLE-SHOOTING TIP: If computer or WiFi or Zoom fail at any time, reboot computer and reconnect.